Reunion Meeting Minutes - June 12, 2010
                                                           AGENDA                         
                                            CHS ’60 Reunion Committee                                
                      June 12, 2010,  1 pm (at Emily’s  3150 E. Linden  325-1242)  

Attendance: - Emily Facilitator, Jim Klein, Pete Read, Amanda Place, Terry Waters, Leslie
King, Wallis Downer, Lynn Dearden, Toni Hilliard    

Announcement – Emily thanked all the committee members for their commitment to this
project and all their good work     

Minutes –Approved as posted     

Treasurer’s Report – Emily indicated a balance of $5,565.87

Underwriter Report – Amanda reported a total of  $4,150 has been secured

Committee Reports:
  • Suite decisions: - Hospitality Suite has a bedroom attached.  Leslie proposed
    placing the names of all interested committee members into a hat – for use of the
    Hospitality bedroom.  A drawing will be held in the Fall.  Terry reminded the group that
    Ted & Emily offered to stay there in exchange for picking up the tab for snacks.

  • Registration Manpower:   Glenda – No report
      
  • Contact Coordinator - Terry W .walked the committee through the forms and made
    note of all the suggested changes.  Lynn offered to  highlight the words on the form
    of the  “Bio Update” deadline  
     
  • Greeters - Wallis & Joyce – Wallis reported that Joyce cannot help in this regard
    because of her husband’s operation
  
  • Poster Board (Tri-fold):   Toni is looking for pictures from school days

  • Memory Book - It was reported that the book will be 8 ½ x 5 ¼, with a perfect binding
    and printed by 48hrsBooks.

  • Hospitality Suite (supplies):  Helen & Emily.  A sheet was passed around asking
    that the group list snack items they want to make sure can be found in the room.  
 
  • Reunion Book - Lynn shared a draft of the book for the group to see & reported that
    it will be ‘the stories’  however each grad has worded it. All information on file (through
    2000) will be listed, and those who we have not heard from since 2000 will be moved
    to ‘The Missing’ section.   We were asked to stay below a half a page, and to
    recognize that the material will be edited as needed. It will be printed in 11 point Ariel
    font and printed by 48hrBooks.  The group approved having the books spiral bound
    for slightly more cost.  All bio's should be updated by Sept. 20th
               
Day One:       
  • Hospitality Room -    It was agreed the room will open at noon Friday, and move to
    the Last Territory at 5 pm..
  • Friday Night – Last Territory:   Amanda  reported it will be a western theme and that
    she is gathering music suggestions for the iTunes loaded by Glenda’s Karl – which
    will play for dancing in the outdoor band  shell. There will be a No Host bar and
    Registration will be at the entry.          
  • Silent Auction – Susan McDonald offered to coordinate a Silent Auction, and
    Amanda proposed that it be advertised as “benefiting Catalina”. The option is on hold
    – as Susan’s husband suffered a heart attack on Sat.
  • The committee agreed that the Foundation could have a table to display materials in
    the Hospitality Suite during the weekend
Day Two:
  • Letterman’s Breakfast  - Neal will be the contact.
  • Golf & tennis matches – Don Fones will coordinate, but here will be no formal
    tournaments.  
  • Class breakfast – Emily  reminded the group that this is to be casual, as people will
    put together their own arrangements –  nothing formal.    
  • Hospitality Room –  the room will be open from 10 – 5:30.  Glenda will arrange for
    staffing.  The Memorial DVD will be on a loop playing during the day – with no formal
    program of remembrance.
  • Morning Game show – Emily suggested that it take place in the HospitalIty Suite
    from 10 to 10:45 and be very low key.   
  • Bus Tour  (Downtown, Pancho’s lunch, CMHS –Jim  K. clarified that the lunch will
    take place prior to the CHS tour, and members were reminded that the tour would go
    down Oracle into Downtown, and head for lunch by El Con and other familiar sites.  
    The route back will be up Campbell to Ina and over – to show all the growth. Tour will
    end close to 2:00.
  • Memorial Gathering – The group decided that this should not be a formal Event –
    but, pictures of all we know to be deceased will be in the Reunion Book, and the
    Memoriam DVD will run in the Hospitality Suite.
  • Saturday Night:
  • Decorations – Nina  will report at the next meeting.
  • Emcees  (Awards & Recognitions) –  Amanda will prepare a form for
    registration packets with some questions including whether we should have
    another reunion, and if so when? - She and Jim N. will have a brief program.
  • Music – 40th CD will be set up by  Glenda’s  Karl – report in September         
  • Group Picture – The photographer has been paid $150.
  • .The group photo will be taken immediately after dinner on the steps outside
    the Ballroom.
Day Three:
  • BYO picnic) –  Nina will report in September and assignments will be made.  The
    Reunion will provide all essentials, including drinks. It was agreed a list of fast food
    locations be placed  in each packet (for places near Nina). The package should
    include a map to Nina’s house.   Nina will be contacted with regards to whether she
    may need more tables, and to identify sizes (for table clothes to be purchased from
    the Dollar Store).

New Business: ( Silent Auction – Discussed earlier)  
Next meeting:   Sept 11, at Emily’s at 1:00   Adjourned 2:55
Here are a few pictures of some of the committee members at the meeting
Peter Read and Jim Klein
Amanda McCoy (Place)
and Leslie Lieber (King)
Toni Hilliard
Wallis Jacobus (Downer-Joyner)
and Mary Lynn Moody (Dearden)
Jim Klein, Emily Kittle (Morrison)
and Peter Read
Amanda McCoy (Place), Terry
Richardson (Waters), Mary Lynn
Moody (Dearden), and Toni Hilliard